Team Leader Check-In Guide At the end of the day (Daily)
Purpose
This guide supports Team Leaders to conduct regular check-ins with volunteers during community placement. The purpose of the check-in is to ensure volunteers feel supported, identify any concerns early, and provide an opportunity for issues to be raised before they escalate.
This is not intended to be completed as a daily form for every volunteer. Team Leaders should use these prompts as part of their end of day conversations and record details only where there are concerns, actions, follow-up requirements, or important observations.
Suggested Daily Check-In Prompts
How is everyone going today?
Consider:
- general wellbeing;
- fatigue and energy levels;
- health or injury concerns;
- food, hydration, and accommodation;
- anything impacting their ability to participate.
Is everyone feeling safe and supported?
Consider:
- travel and vehicle arrangements;
- community environment;
- weather or environmental factors;
- any incidents, concerns, or near misses.
How did activities go today?
Discuss:
- what worked well;
- any challenges;
- support needed for upcoming activities.
How is the team working together?
Consider:
- communication;
- workload;
- relationships;
- any interpersonal concerns.
Once you have discussed the above with your volunteers, please fill out this information